ATTENTION: event planners, conference hosts, & Festival visionaries

Want To Make Inclusion

and Accessibility Easier?

queer alchemy

Sensory Balance

Space

including more people

For when the event gets a little too much.

We’ve all been there. You're excited for an in-person event—but then...

  • Travel hiccups.

  • Weird weather.

  • An overpacked schedule,

  • Lights, sounds, smells, and small talk overload.

Suddenly, you're deciding whether to push through, fake a smile, skip the rest, or just go home.

What if you didn’t have to choose between showing up and shutting down?

Introducing

Sensory Balance Space

A cozy, intentional space at your event—designed for grounding, movement, quiet, and recalibration. Come as you are and:

  • Decompress without leaving the venue

  • Doodle, tap, or move your body

  • Learn in a tactile, neurodivergent-friendly way

  • Rest your senses and reset with choice

Because everyone deserves a way to participate on their terms.

Want a Sensory Balance Space at your event?

Let’s co-create a sensory-supportive experience.

A place where you can still be at the event while honouring your need for tapping, doodling, moving your body, tactile learning, or even just less big lights?

A place to take a break, feel more like yourself, and make empowered choice on how to engage rather than a hasty choice made out of a stress response—Sensory Balance Space was created with you in mind.

MEET THE FOUNDER & facilitator

Hey, I'm Cheryl (They/Them)

I started Sensory Balance Space as an answer to a very personal problem. I have the best intentions every year to attend the weekly summer night market in my city, and week after week, year after year I felt left out and ashamed.

I have late discovered autism that impacts my ability to filter out all the sights, sounds, smells, temperatures and textures coming from every direction in dynamic environments. Having a place where I could go, destress, and make a plan of engagement once there would make all the difference!

I pair neuro-somatics, breathwork, and psychological principles with play and creativity to foster a safer space to deal with social anxiety and stored frenetic energy in the body.

  • Take the quiz, discover your type, and receive targeted insights that feel like a warm hug and a permission slip

Does this sound familiar?

  • Your live event starts off strong and partway through you notice guests are tapering off or checking out.

  • Day three of your conference has less attendance than day two even though it's the most enticing.

  • Feedback often includes "there was so much to choose from, I wish I had more time", "I didn't even know where to start", "it felt like a whirlwind", "I should've planned more breaks".

Don't worry, I can help!

Past partners & clients

Which types of events can benefit from a Sensory Balance Space?

Event Planners

The Sensory Balance Space Effect

Stay Present

By engaging the senses, guests are gently guided out of their heads and into their bodies. This helps the nervous system feel safe, grounded, and supported in the now.

Self-Soothing

In this calm, controlled environment, guests learn to regulate their own stress responses. This builds self-trust and creates new possibilities for managing stress—now and in the future.

Empowerment

When guests have choice over their sensory experience, they feel more in control. We offer take-home tools to help them carry that confidence into other areas of life.

Felt Sense Activities

Much like mindfulness, these hands-on activities keep guests anchored in the present. Since anxiety often lives in the unknown or the future, grounding in the now helps ease overwhelm and improve focus.

Neurodivergent-Led

Created by neurodivergent people for neurodivergent people. This space is designed with ADHD, Autism, and other neurodivergent experiences in mind—but everyone is welcome and can benefit.

Personal Connection

Our hosts are trauma-informed, neuro-somatic trained, and gifted at holding space. They know how to recognize stress and gently guide guests back to a place of calm, clarity, and choice.

What People Say

"I was finally able to attend the event of the season!"

"Sensory Balance Space gave me the ability to enjoy the interactions of a big crowd while having a safe place to take a break instead of feeling overwhelmed. If it hadn't had been available, I wouldn't have attended the event at all"- Liv

"Every Event Needs This"

"Why don't more live events have a space like this? Why aren't you at everything, everywhere ever? I would come to so many more events if a place like this existed for when I need a break."
- Guest

STILL NOT SURE?

FAQS

I understand! You want your event to be the absolute best for your guests.

What Are Your Rates?

Sensory Balance Space starts at $700.00 Canadian. Price varies based on multiple factors like marketing arrangements, specific item requests, travel, accommodations, size of event, decor, if furniture is supplied by the venue or needs to be included in the fee etc.

If you’d like to get a few comparative complimentary quotes, fill out this quick form and someone will get back to you within a week!

Do you have a non-profit rate??

While we work as best we can with nonprofit organizations to have a mutually beneficial agreement for their events, Queer Alchemy believes that disabled artists (and all artists) have the right to fair compensation for their work. Instead, we invite nonprofit organizations to submit a budget with their request and we go from there. Past nonprofit organizations have found sponsors willing to completely cover the cost of the SBS, allowing 100% of donations raised at their events to go to the cause while fairly compensating disabled and queer business owners. Win win.

When Is Payment Due?

A non-refundable or transferable deposit is due at the time of signing your agreement to hold the dates and begin ordering supplies. The amount of that deposit will depend on a variety of factors like the size and scope of the event, if travel and lodgings are to be included in the fee or paid directly to travel & hospitality vendors. Usually about 25% of the total cost. Queer Alchemy is happy to offer payment plans without hidden fees. All invoices are due in full no later than seven days prior to the event except in the case of Non Profits. Non Profits are required to pay their invoice within their regular operations schedule as determined by their Treasurer or Society Bylaws, usually within 30 days of receipt.

Is There a Minimum Attendance Requirement?

We have solutions for all event sizes. Some events benefit from personalized Sensory Balance Support kits example: intimate remote retreats, destination weddings, private residence events. Only you know whether a room dedicated to Nervous System Support will benefit your size of event. Let’s have a chat on pros and cons and find the best path forward for the best event experience.

Do You Travel??

Yes, Sensory Balance Stations are available for travel to most countries. The service fee for travel packages includes the cost of travel and accommodation for the duration of the event.

We are currently not serving the USA at this time as the Canadian government has issued a travel advisory there for groups our staff belong to.

What is included in a Sensory Balance Space??

No matter which package level you choose for your event, every Sensory Balance Space with come with at least one staff member and items designed to engage and soothe each one of the felt senses sight, touch, hearing, smell, and taste. For our spiritual entrepreneurs, Queer Alchemy also offers an energetic medicine, somatic support, and tarot for selfcare option.

Why Sensory Balance?

There are different reasons folks need a sensory supportive environment. Some folks are sensory seeking and benefit from bright colours, vivid lights, sounds, smells, flavours and excitement. Some folks are sensory avoidant or stimulus sensitive. In both cases, having items like stim toys, colour therapy, somatic work, sound frequency, texture, reduced lighting and hot/cold items allow all guests to focus their stress and anxiety on one thing they can control. That sense of control and targeting sensory engagements helps bring them out of a stress response and back into an empowered state.

Are Kids Welcome?

Sensory Balance Space rooms are not “for kids” and unsupervised minors are prohibited. All are welcome with a responsible adult over the age of majority in your country or Province (19 in BC, 18 in AB etc). This allows us to keep the costs low without requiring extensive insurance and other legal red tape. This space is designed with adults in mind. It is up to the discretion of the event planner if it is an adult only space.

Can a Sensory Balance Space Be Outdoors?

No. We recommend a trailer at an outdoor event with temperature control as temperature can be enough to dysregulate an over or under stimulated guest. The vision is to foster an ideal environment as an escape and a reset to recharge guests batteries. Being indoors allows muffled sound, light control, temperature control and in some cases a live feed of the event even with subtitles whenever possible.

What Type of Events is This Good For?

Business Conferences, Women’s Events, Pride Celebrations, Training Intensives/Retreats, Music and Cultural Festivals, Concerts & Dance Showcases, Sporting Events, Events 2 Hours + in length

🌿 Land Acknowledgement


Cheryl lives, works, and creates on the unceded and traditional territories of the Snuneymuxw First Nation, on the land known today as Nanaimo, BC.


As a settler, Cheryl honours the enduring presence, strength, and sovereignty of the Snuneymuxw people since time immemorial. Queer Alchemy is committed to ongoing listening, unlearning, and actions that support decolonization, accessibility, and collective liberation. Check out some Reconciliation resources here


🖤 Land acknowledgements are not a box to check—they are an invitation to responsibility and right relationship.

Copyright ©2020 All rights reserved